Inhands

Know which orders will be late before your client does.

Inhands tracks every PO with your suppliers (proofs, production, shipping) and flags what will miss the in-hands date. It drafts the chase emails for you. It works with commonsku, ESP, SAGE or your inbox.

Join the free pilot
Inhands in 50 seconds: a supplier slips a date, the order is flagged, the chase is drafted

Music: “Wallpaper” by Kevin MacLeod (incompetech.com), licensed under CC BY 4.0.

Real product, sample orders. The live demo opens with the pilot.

Inhands to you

7:00 AM

Thursday digest: 3 orders need you today

open orders
38
at risk
3
drafts ready
3
  1. High riskPO 24-1187In hands Oct 22 (7d)

    Brightwell Dental / Copperleaf Drinkware

    500 × 20 oz tumblers, laser engraved

    Ship date moved from Oct 16 to Oct 20. Ground takes 3 business days, so it lands Oct 23: one day after the event.

    Draft ready. Chase to Copperleaf: can they ship Monday, or split 250 by 2-day air?
  2. Medium riskPO 24-1192In hands Oct 30 (15d)

    Kestrel Robotics / Ridgecrest Apparel

    250 embroidered quarter-zips

    Proof has been with the client for 3 business days. Production needs 7, so approval by tomorrow keeps Oct 30 safe.

    Draft ready. Proof reminder to Maya at Kestrel, with the proof attached again.
  3. High riskPO 24-1179In hands Nov 4 (20d)

    Oak & Ash Realty / Tidewater Totes

    1,000 canvas totes, 2-color screen print

    Supplier order status changed to Art hold yesterday: logo file is too low-resolution to print.

    Draft ready. Note to the client asking for a vector logo (AI, EPS or PDF).
Nothing is sent until you approve it.Review 3 drafts
What a morning digest looks like. Sample data: the companies and orders are made up.

“Where’s the proof?” “Has it shipped?” Every day, for every order.

  • Your reps spend hours a week asking suppliers “where’s the proof?” and “has it shipped?”
  • Late shipments are discovered when the client calls, not when you could still fix them.
  • Order status lives in 10 supplier portals, 50 email threads and someone’s head.
A normal morning: the order status is in there somewhere. (Sample inbox, made-up companies.)

Set up in one call. Nothing to install, nothing to migrate.

  1. Step 1: Forward your order emails.

    BCC one address on POs and supplier threads, or set up a forwarding rule. Nothing to install, no migration.

  2. Step 2: Add your supplier logins.

    For suppliers that publish order status on PromoStandards (SanMar, PCNA, HIT and 150+ more), we pull status and tracking automatically. For the rest, we read their emails.

  3. Step 3: Get a morning digest.

    Every order's status, what's at risk, and ready-to-send chase emails. You approve; we send.

Every line, from PO to delivered, on one board.

Inhands works next to the system you already use. It doesn’t quote, search products or replace commonsku. It watches orders after the client says yes.

  1. PO sent
  2. Acknowledged
  3. Proof
  4. In production
  5. Shipped
  6. Delivered
  • Order boardEvery line from PO to proof to production to shipped to delivered.
  • At-risk alertsShip date vs in-hands date, stale proofs, missing acknowledgements, supplier holds.
  • Drafted follow-upsSupplier chases and client status updates, sent only with your approval.
  • Tracking, followed for youTracking numbers pulled from ship notices and emails, and watched until delivery.
  • Works with what you usecommonsku, ESP, SAGE, Syncore, QuickBooks and spreadsheets, or just your inbox.

Which of your suppliers support automatic order status?

Type your suppliers and see which ones publish Order Status, Ship Notice, PO, Inventory, Pricing and Invoice through PromoStandards. Free, no sign-up.

suppliers in the PromoStandards registry
1,031
accept purchase orders by API
463
publish Order Status
158
publish Ship Notice
141

Live from the public registry. See the full adoption report

Free 2-week pilot for 5 distributors.

We set it up with you on a 30-minute call: a forwarding rule for your order emails, logins for your top suppliers on PromoStandards, and your open orders from a CSV or forwarded POs.

  • Nothing goes to your suppliers or clients without your approval.
  • Daniel checks your exception inbox every day of the pilot and fixes anything the system gets wrong.
  • Stop any time. We delete your data on request.

After the pilot, if it’s worth it

$199per month

Founding price, locked for 12 months. No setup fee.

Apply for the pilot

Takes about a minute. Fields marked optional can be skipped.

We use these details only to set up your pilot and reply to you. See the privacy policy.

Questions distributors ask

Do I need to switch systems?

No. Inhands runs next to commonsku, ESP, SAGE, Syncore or spreadsheets. Keep entering orders where you do today.

Do you need access to my Gmail?

No. You forward or BCC order emails to a dedicated address. We never connect to your mailbox.

Do you email my suppliers or clients without asking?

Never during the pilot. Every email is a draft that waits for your approval. Drafts written by AI are labelled as such inside Inhands.

Where do my supplier credentials go?

They’re encrypted at rest and used only to read your own order status from that supplier. They never appear in logs, and you can delete them at any time. Details are in the privacy policy.

What about suppliers that aren't on PromoStandards?

We read their emails: acknowledgements, proofs, ship notices and delay notes. The supplier checker shows which of yours are which.

Who's behind this?

Daniel Stefan, a senior software engineer building tools that take the busywork out of order management. Inhands is a small, independent product, and you’ll talk to Daniel directly.

Daniel Stefan

Founder, Inhands

Senior engineer, building tools that take the busywork out of order management. Questions before you sign up? Email hello@inhands.app.